This Privacy Policy explains how Alderline Broadcast Production Ltd (“we”, “us”, “our”) collects, uses, discloses, transfers, stores, and protects personal data when we operate our broadcast-production business, including when you contact us, engage our services, visit our website, attend our productions, or otherwise interact with us.
Company name: Alderline Broadcast Production Ltd
Address: Alderline Broadcast, 2nd Floor, 14 Havelock Terrace, London SW8 4AS, UK
Email: [email protected]
Phone: +44 20 7946 2835
1. Introduction and company information
Alderline Broadcast Production Ltd is a broadcast-production company operating in the United Kingdom. In the course of providing production, filming, editing, project coordination, studio, field, post-production, and related services, we may process personal data about clients, suppliers, crew members, contributors, talent, visitors, website users, and other individuals.
We are committed to handling personal data responsibly and in accordance with applicable privacy laws and data protection principles, including lawfulness, fairness, transparency, purpose limitation, data minimisation, accuracy, storage limitation, integrity, confidentiality, and accountability.
2. Data collection and processing
We may collect and process the following categories of personal data, depending on your relationship with us:
- Identity data: name, job title, organisation, professional role, and, where relevant, date of birth or image/likeness for production purposes.
- Contact data: postal address, email address, telephone number, and social or professional contact details.
- Contract and business data: company details, payment information, invoices, purchase orders, service records, project correspondence, and contractual documentation.
- Production-related data: photographs, video recordings, audio recordings, voice recordings, scripts, call sheets, schedules, attendance records, and behind-the-scenes material.
- Technical and usage data: IP address, device information, browser type, log data, and website interaction information where applicable.
- Special category data: only where strictly necessary and subject to additional safeguards, for example where an individual voluntarily discloses health, dietary, access, or other sensitive information relevant to production, safeguarding, or workplace needs.
- Recruitment and crew data: CVs, references, right-to-work documentation, payroll details, qualifications, training records, and emergency contact information.
We may collect personal data directly from you, from your employer or representative, from production partners, from publicly available sources, from referees, from equipment or IT systems, or from service providers assisting our operations.
3. Purpose of data processing
We process personal data for the following purposes:
- to respond to enquiries and manage business relationships;
- to negotiate, enter into, and perform contracts;
- to plan, produce, edit, deliver, and archive broadcast and production projects;
- to manage casting, contributors, presenters, guests, crew, and suppliers;
- to administer payments, invoicing, accounting, tax, and record-keeping;
- to ensure health, safety, safeguarding, and site access management during productions;
- to operate our website and improve user experience;
- to maintain security, prevent fraud, and manage IT systems;
- to comply with legal, regulatory, insurance, and licensing obligations;
- to defend or establish legal claims;
- to send service communications and, where permitted, marketing or updates relevant to our business.
4. Legal basis for processing
We process personal data only where we have a lawful basis to do so. Depending on the context, our legal bases may include:
- Contract: where processing is necessary to enter into or perform a contract with you or to take steps at your request before entering into a contract.
- Legal obligation: where processing is necessary for compliance with applicable laws, regulations, court orders, tax rules, or reporting obligations.
- Legitimate interests: where processing is necessary for our legitimate business interests, such as running a broadcast-production business, managing client relationships, securing our systems, and improving services, provided those interests are not overridden by your rights and freedoms.
- Consent: where you have given clear consent, for example for certain marketing communications or specific production-related uses where consent is required.
- Vital interests: where processing is necessary to protect someone’s life or physical safety in an emergency.
- Public interest or other applicable grounds: where permitted by law for specific processing activities.
For special category data, we will only process such data where an additional lawful condition applies, such as your explicit consent, employment and social protection obligations, vital interests, legal claims, or another condition permitted by applicable law.
5. Data sharing and third parties
We may share personal data with trusted third parties where necessary for the purposes described in this Privacy Policy. These may include:
- clients and commissioning organisations;
- production partners, co-producers, directors, editors, researchers, crews, and freelancers;
- presenters, contributors, talent, agents, and casting partners;
- IT, cloud storage, communications, and software providers;
- accountants, auditors, insurers, legal advisers, and professional advisers;
- payment processors, banks, and invoicing platforms;
- website hosting and analytics providers;
- regulators, law enforcement, courts, and other authorities where required or permitted by law.
We require third parties that process personal data on our behalf to do so under appropriate confidentiality and data protection obligations and only in accordance with our instructions or applicable law.
6. Data transfer to third countries
Because some of our service providers, collaborators, or storage systems may be located outside the United Kingdom, personal data may be transferred to countries outside the UK. Where such transfers occur, we will take appropriate safeguards to protect the personal data and ensure that it receives a level of protection consistent with applicable privacy laws.
These safeguards may include adequacy regulations, standard contractual clauses, international transfer agreements, or other approved mechanisms. Where required, we will also implement supplementary technical, organisational, or contractual measures.
7. Storage duration
We keep personal data only for as long as necessary for the purposes for which it was collected, including to meet legal, accounting, reporting, insurance, and contractual requirements. The retention period may vary depending on the type of data and the reason for processing.
In general:
- business correspondence and contract records are retained for the period necessary to manage the relationship and comply with legal obligations;
- financial and tax records are retained for the period required by applicable law;
- production materials are retained for as long as needed for production, editorial, archival, compliance, or legal purposes;
- recruitment and crew records are retained for a reasonable period after the relevant engagement, unless a longer retention period is required or justified;
- website and technical logs are retained for a limited period unless needed for security, troubleshooting, or legal reasons.
When personal data is no longer required, we will delete, destroy, anonymise, or otherwise securely dispose of it.
8. User rights
Subject to applicable law, you may have the following rights in relation to your personal data:
- Access: to request confirmation of whether we process your personal data and to obtain a copy of that data.
- Rectification: to request correction of inaccurate or incomplete personal data.
- Erasure: to request deletion of your personal data in certain circumstances.
- Restriction: to request that we limit the processing of your personal data in certain circumstances.
- Data portability: to receive certain personal data in a structured, commonly used, machine-readable format and/or request its transfer to another controller where technically feasible.
- Objection: to object to processing based on legitimate interests, and to object at any time to processing for direct marketing purposes.
These rights are not absolute and may be subject to legal conditions, exemptions, and exceptions. To exercise your rights, please contact us using the details below. We may need to verify your identity before responding.
9. Withdrawal of consent
Where we rely on your consent to process personal data, you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal.
If you withdraw consent, we will stop processing the relevant data for the consent-based purpose unless we have another lawful basis to continue processing.
10. Right to complain
If you have concerns about how we handle personal data, we encourage you to contact us first so that we can try to resolve the matter.
You may also have the right to lodge a complaint with the relevant data protection authority in your jurisdiction. If you are in the United Kingdom, the relevant authority is the Information Commissioner’s Office (ICO).
11. Data security
We use appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures may include access controls, password protection, encryption where appropriate, secure storage, staff confidentiality obligations, restricted permissions, backups, and internal policies and training.
No system is completely secure. While we take reasonable steps to protect personal data, we cannot guarantee absolute security. In the event of a personal data breach, we will act in accordance with applicable legal obligations, which may include notifying regulators and affected individuals where required.
12. Contact information
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:
Alderline Broadcast Production Ltd
Alderline Broadcast, 2nd Floor, 14 Havelock Terrace, London SW8 4AS, UK
Email: [email protected]
Phone: +44 20 7946 2835
13. Changes to privacy policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, operational needs, or service offerings. Any updated version will be posted on our website or otherwise made available to you, and the revised policy will take effect from the date indicated or, if no date is stated, from the time it is published.
We encourage you to review this Privacy Policy periodically to stay informed about how Alderline Broadcast Production Ltd processes personal data.